For over a century, companies have used paper time sheets, which resulted in a multitude of difficulties including payroll inaccuracies, benefits administration tracking problems and storage issues. The biggest problem comes down to accuracy, as there are always discrepancies between time-worked and time-reported. When using paper timesheets, there is no way to avoid employee / manager errors, late entries, data entry errors, late / missing time sheets and input errors.
As technology advances at a blazing speed, the ability to automate the timekeeping process has become easier to implement, simpler to learn, and increasingly inexpensive. On top of these improvements, the best of breed systems are delivering higher and higher returns on investments due to added functionality.
The combination of timesheet problems and better software makes it clear: timekeeping automation is a smart business investment. The software will reduce payroll errors, payroll preparation time, and wasteful hours spent correcting errors.
For organizations that want to go a step further, an even smarter investment is a biometric time and attendance system, which allows employees to clock in and out using their fingerprint or hand. Biometric devices are fool proof. Whenever there is a transaction at the device made to an employee's timecard, a supervisor knows for sure who clocked in and at what exact time. These transactions are sent to the software in real-time for immediate reporting and notification purposes.
Setting up employees to use these devices is a breeze: the enroll process takes just one minute. As identification cards become unnecessary and irrelevant, employees can no longer make the excuse that they didn't clock in because they forgot or lost their badge.
Additionally, biometric timeclocks prevent buddy-punching, which is where one employee clocks in for another. Many supervisors are intrigued after installing a biometric time and attendance system how productivity just seems to skyrocket!
Businesses can also boost security when installing biometric devices. The timeclocks can be used to secure access to all doorways and entrances, as well as any location that needs added protection – examples include a safe, stockroom, cash room, pharmacy, drug cabinet and executive office.
Another biometric trend in the workplace has come in the form of using these devices to control the use of balers, compactors, forklifts, powerlifts, freight elevators and other potentially hazardous machinery and equipment. Employers can be assured that the employees using these machines are certified and properly trained in doing so. Also, if a certification expires, the employee's access rights to the related machines can automatically expire as well.
The benefits of biometric time and attendance continue to grow as the related software and hardware evolve at a rapid pace. As evidence proves these systems increase productivity, security, safety and overall profits, there is only question to ask businesses not using them: why not?